Organization: UNICEF – United Nations Children’s Fund
Location: Nairobi
Grade: Mid level – P-4, International Professional – Internationally recruited position
Occupational Groups:
Logistics
Supply Chain
Managerial positions
Closing Date: 2024-05-27
Under the Supervision of the Deputy Representative, Operations, the Supply and Logistics Manager supports both the Kenya Country and the East and Southern Regional Office and, is responsible for supply chain operations including managing, planning, procurement, contracting, customs clearance, warehousing, in-country transport and distribution, as well as monitoring of supplies, services, and construction works.
UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.
At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.
UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.
Visit our website to learn more about what we do at UNICEF.
For every child, a Champion
The Supply and Logistics Section in Kenya ensures access to safe, effective, quality-assured, and affordable essential products for children and their families.
https://www.unicef.org/kenya/
How can you make a difference?
1. Management of the Supply section
Establish the annual work plan for the Supply section; determine priorities/targets and performance measurements and monitor work progress to ensure that results are achieved according to schedule and performance standards.
Supervise and coach section staff and ensure timely performance management of staff. In collaboration with the Supply Division, Regional Office, and the global supply community, ensure knowledge sharing and learning are prioritized to continuously build the capacity of individuals and the team.
Ensure establishment and maintenance of operational capacity to handle CO supply chains, including staffing (appropriate staffing structure, timely recruitment, clarity of roles and responsibilities) and contracting of third-party services if applicable (e.g. customs clearance, warehousing, transport, distribution)
2. Supply chain service delivery and emergency response
Participate in the Country Programme Action Planning and advise on Supply requirements for the Plan of Operations and Annual Work Plans. Ensure appropriate planning, implementation, monitoring, and evaluation of the supply chain operations, including establishment of performance indicators, and assessment of fit for purpose of products and services.
Analyze supply spending and establish procurement strategies based on category management to focus on strategic, essential supplies and services that contribute to results for children, including the establishment of long-term agreements (LTAs) where relevant.
Ensure timely customs clearance of supplies entering the country and establish appropriate warehousing and inventory management practices, including appropriate in-country transport.
Ensure appropriate vendor management practices e.g. supply performance reviews are established and applied.
Analyze supply dashboards, implementation rates of key performance indicators, and supply information/data from various systems and conduct root cause analysis of supply chain bottlenecks and challenges, to drive improvements and ensure efficient and effective supply chains for children.
Develop an emergency supply & logistics strategy based on risk assessment analysis and Programme assumptions. Ensure an emergency supply and logistics preparedness action plan for the CO is established in line with Core Commitments for Children in Humanitarian Action (CCC), and implemented (establishment of relevant LTAs and frame agreements for emergency response, prepositioning of stock, and training of staff in the country office).
Participate in high-level emergency coordination, implementation, and monitoring meetings with internal and external partners and establish close collaboration with the Logistics Cluster/National Logistics Working Group if such is activated/existing.
Establish strong working relations with Regional Chiefs of Supply/Regional Chief of Operations, as well as the Supply Division, to align with global and regional approaches and initiatives in supply chain management.
3. Collaboration with the programme and implementing partners.
Establish close collaboration with programme sections through involvement in programme design, planning, and preparation for the implementation of supply components as well as monitoring and evaluation. Establish an accountability framework with programmes, for the delivery of results for children.
Provide supply input to donor dialogue and support the development of supply components of proposals to donors including budgeting and use of innovative financing mechanisms for supplies, services, and construction works.
Support assessment of and collaboration with implementing partners including civil society, establishment of Programme Cooperation Agreements (PCAs), and monitoring of supply components under Harmonized Approach to Cash Transfers (HACT).
Develop and maintain partnership and collaborative relations with the Government, UN organizations, and bilateral counterparts in supply and logistics activities including harmonized and collaborative procurement.
4. Technical and advisory support to government/national systems
Promote/drive supply chain strengthening and change management initiatives with governments and partners, to ensure efficient and effective supply chains for children.
Implement capacity development initiatives in the area of supply chains for children, in close collaboration with programme colleagues. Support supply components of health systems strengthening as might be relevant in the country context.
Advisory support to Governments/national systems in defining and determining supply solutions for children, such as the use of procurement services; supply financing solutions; local market development; and private sector engagement.
Support the supply systems strengthening activities in the country internally and externally with a focus also on local production.
5. Innovation, products and markets
Contribute to pilots and support the actual roll-out of new products and services, in close collaboration with Supply Division.
Promote critical thinking, innovative approaches, and good practices on supply chain management within the organization as well as with externals to ensure effective and efficient supply chains for children.
Further to the analysis of supply spend and related procurement strategies, run initiatives to ensure local market development where relevant.
To qualify as an advocate for every child you will have…
The following minimum requirements:
Education: An advanced university degree is required in Business Administration, Management, Economics, Supply Chain Management, Logistics, Procurement, Contract/Commercial Law, International Development, Health or related social science field, or a relevant first-level university degree (Bachelor’s) in conjunction with a valid relevant professional certification is required.
*A first-level university degree (Bachelor’s) in a relevant technical field (as identified above), in conjunction with ten (10) years of relevant work experience in supply, logistics, procurement, contracting, administration, and/or other directly related technical field, may be taken in lieu of an advanced university degree.
Work Experience: At least eight (8) years of relevant experience, at the national and international levels, in supply, logistics, procurement, contracting, administration, and/or other directly related technical fields is required.
Language Requirements: Fluency in English is required. Knowledge of another official UN language or the local language of the duty station is considered an asset.
The following desirables:
Understanding of development and humanitarian work
Health supply chain management experience
Developing country work experience and/or familiarity with emergency
For every Child, you demonstrate…
UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values
The UNICEF competencies required for this post are…
(1) Builds and maintains partnerships
(2) Demonstrates self-awareness and ethical awareness
(3) Drive to achieve results for impact
(4) Innovates and embraces change
(5) Manages ambiguity and complexity
(6) Thinks and acts strategically
(7) Works collaboratively with others
(8) Nurtures, leads and manages people
Familiarize yourself with our competency framework and its different levels.
UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave, time off for breastfeeding purposes [KR5], and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.
Remarks:
As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.
Government employees who are considered for employment with UNICEF are normally required [LK6] to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.
All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.
Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.
Additional information about working for UNICEF can be found here.